PA/Secretary


Location: Banbury
Salary: Up to £35,000
Contract Type: Full-time Permanent
Date posted: 31-03-2022
Reference: 896105
Description

Purpose:

Provide professional and efficient administrative support to the four Directors

Act as a “barometer,” having a sense of the issues across the company and keeping the four Directors updated and creating a strong link between the Directors and Senior Managers

Responsibilities:

  • Provide a broad variety of administrative support to the Directors
  • Full diary management including organising and maintaining up to date appointments.
  • Oversee the smooth running of all key business meetings ensuring follow-up and prompt delivery of actions with attendees. Distribute follow-up notes and presentations where appropriate.
  • Act as a point of formal communication between the Executive Board of Directors, Directors and Department Heads
  • Managing and actively filtering the founder Director’s emails, working with them to gain an understanding of all current projects and actions required
  • Administration of founder Director’s credit card, cash and currency expenses
  • Travel booking and co-ordination.
  • Board and Executive Board Meetings
  • Co-ordinate and issue Monthly Business Performance Pack to the Main Board of Directors
  • Organise and prepare agendas and paperwork for all Board and Exec Board meetings
  • Attend and take action minutes at Executive Board meeting
  • Attend and minute Board meeting
  • Follow up and report on actions from both Executive and Board meetings
  • Administer share schemes
  • Maintain summary of latest Corporate information and Company Secretary calendar
  • Oversee policies, making sure they are kept up to date, are referred to the appropriate committee for approval and are approved
  • Coordinate Legal requests and Contract approvals in conjunction with Executive Board of Directors and Department Heads to ensure due process, control and record-keeping.
  • Physical and electronic filing and indexing of Corporate documents including summaries of key issues and action requirements
  • Review process and procedure and adopt a culture of continuous improvement (Business Excellence)

Skills, Knowledge & Experience

  • Excellent computer skills to include advanced knowledge of Google suite and MS Office applications, Outlook, Word, Excel and PowerPoint.
  • Experience at a Senior PA level and experience of working with a CEO.
  • Managed a team of individuals

Character

  • Strong people management capabilities
  • ‘Can do’ attitude.
  • Highly organised and effective at prioritising and creating sustainable processes.
  • Able to work under own initiative, proactively interact with others to ensure problems are actively identified & resolved.
  • Excellent interpersonal and communication skills (verbal and written); able to influence senior managers
  • Able to deliver high volumes of work to a high standard in a professional manner whilst being detail conscious.
  • Able to deliver work to tight deadlines.
  • Friendly and professional disposition.
  • Discrete and trustworthy
  • Forward-thinker, able to anticipate and identify issues
  • Confident and tenacious

Must be prepared to work as part of a team, be flexible and assist or carry out other duties during periods of high workload, sickness, holidays and emergencies.

You will be given responsibility to make decisions and your input will make a tangible and measurable difference. A supportive, pragmatic and encouraging culture will help you excel professionally and the regular social events and relaxed dress code create a fun, collaborative and vibrant place to work.